Here’s what you need to do to book us!
Booking usually takes place between January-March of each year; that way there is time for schools to apply for the Alberta Foundation for the Arts Artists in Education grant. The deadline for this grant is 1 April of every year, and we will be pleased to help you with the application process once you have booked with us!
You can call us at 780 761 2773 and talk to Mary-Ellen, Micah or Mark; we will tell you all you want to know about our upcoming season and our procedures. Once you have decided on a play and an approximate date (keeping in mind that, until grants are approved and schedules hashed out, all dates are tentative), we will pencil you in and begin the grant application process!
Pricing
One day
Within 100km of Edmonton: $1 700
Outside 100km of Edmonton: $3 100
Three days
Within 100km of Edmonton: $4 500
Outside 100km of Edmonton: $9 300
One week
Within 100km of Edmonton: $7 000
Outside 100km of Edmonton: $14 000
Prices do not include 5% GST.
Prices for longer residencies are generally determined on a case-by-case basis, and costs can be significantly defrayed if you can provide accommodation. Please contact us to discuss how a residency can be tailored to fit your school’s needs and budget.
About the grant
With the Artists in Education grant from the Alberta Foundation for the Arts, you could have 50% or 75% of your costs covered, depending on your location.
Those within Edmonton, St. Albert, Sherwood park, Spruce Grove, Stony Plain, Leduc, Calgary, Airdrie or Okotoks will find 50% of their fee supplemented by the grant.
Those located anywhere else in the province will find 75% of their fee supplemented by the grant.
*Please note: GST must be paid on the entire fee, and cost reductions are based on AFA grant formulae. Only specified communities receive the funding mentioned above – please see grant documents or talk to us for details.
Our cancellation policy
A school booking within one school year for a residency or tour date within the next school year may cancel any such engagement until June 30 of the first school year, provided notice of such cancellation is delivered by physical mail within the first school year. One may cancel a booking under the following circumstances:
1) The school’s budget, staffing or timetabling were incomplete as of April 1 of the first year, and was developed subsequently in such a way as to make the engagement unfeasible.
2) The school has engaged Theatre Prospero to perform between March 20 and June 30 in the first year, and decides after that engagement not to proceed with the engagement in the second year.
3) A medical condition or emergency, school closure, fire or other natural disaster or force, or major incident occurs which makes the engagement unfeasible.
Any school which cancels an engagement for any other reason before June 30 of the first school year shall forfeit their deposit if paid, and remain liable for it if they have not paid, unless otherwise arranged in writing with Theatre Prospero.
Any school which cancels an engagement between the first day of the school year which that engagement is in and the date 8 weeks before the beginning date of the tour of which that engagement is a part shall forfeit any deposit paid, and remain liable for 50% of the total fee, except under the following circumstances:
1) A medical condition or emergency, school closure, fire or other natural disaster or force, or major incident occurs which makes the engagement impossible.
2) Another arrangement is made in writing with Theatre Prospero which provides otherwise.
Any school which cancels an engagement 8 or fewer weeks before the beginning date of the tour of which that engagement is a part shall forfeit their deposit and remain liable for 100% of the total fee, except under the following circumstances:
1) A medical condition or emergency, school closure, fire or other natural disaster or force, or major incident occurs which makes the engagement unfeasible.
2) Another arrangement is made in writing with Theatre Prospero which provides otherwise.
Should a school need to change their booking date more than 4 weeks before the beginning date of the tour of which that engagement is a part, Theatre Prospero will make every reasonable effort to change their engagement date to a more suitable date. If however a change is made which requires Theatre Prospero to lengthen the tour, the school shall be be liable upon agreement for the additional costs associated thereto.
Any and all cancellations must be made by physical mail. The date of any cancellation shall be taken as the date of the postmark on the letter of cancellation.
Thanks!
Theatre Prospero 